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Registration

Please read the information below and the terms and conditions at the bottom of this page before registering.

The 2019 Rottnest Swimrun has SOLD OUT.

 

When you register you will need to enter a team name plus all the following information for each of your team members:

- Full Name

- Date of Birth

- Gender

- Email

- Address

- Phone number

- Emergency contact name

- Emergency contact number

- Any pre existing medical conditions

- Whether or not you are a member of Triathlon Australia (if yes, registration number)

- T-shirt size

SwimRun is raced in pairs - entry is for teams of two only

- Regular: $279 per person * plus GST, booking and payment processing fee

For those who are not Triathlon Australia members, there will be a compulsory $17.50 insurance add on that you need to buy when registering.

Included in the ticket price is:

  • Race timing

  • Nutrition and hydration

  • Race vest

  • Swim cap

  • Rottnest Swimrun T-shirt

  • High resolution race photos (see Flickr)

Terms and conditions

Terms and Conditions: Rottnest Swimrun

 

  1. Definitions

 

Entry Fee means the relevant fee (calculated under clause 6) for Your entry in the Event;

 

Event means the Rottnest Swimrun to be conducted by the Organiser on the Event Course on November 16, 2019;

 

Event Briefing means the compulsory briefing for Participants to be conducted by the Organiser (or any other dates notified to Participants and Other Participants by the Organiser on the Event Website);

 

Event Course means the courses delineated by the Organisers and located both:

  1. in the Indian Ocean in the immediate vicinity of Rottnest Island, Western Australia; and

  2. on Rottnest Island, Western Australia,

over which the Event will be conducted as published and updated from time to time on the Event Website;

 

Event Qualifying Requirements mean the pre-requisites for entry as a Participant in the Event as outlined in clause 2;

 

Event Website means the website at www.rottnestswimrun.com and any pages within that website;

 

Harm means death, personal injury (including burns), psychological trauma, loss or damage (including property damage);

 

Interested Parties means the Organiser and BlueChip Timing Pty Ltd ABN 70 115 314 013 together with the port authorities, local councils and other public bodies, landholders, volunteers, sponsors and suppliers in any way involved in the organisation or conduct of the Event, including, but not limited to the Rottnest Island Authority, Swanbourne Nedlands Surf Life Saving Club, (or any other club that is a member of Surf Life Saving WA), Fiona Stanley Hospital, the Royal Flying Doctor Service and St Johns Ambulance Western Australia Western Australia and their officers; the Smith Family Foundation;

 

Law means all acts and statutes (of the State of Western Australia or Commonwealth of Australia) enacted and all regulations, by-laws, requisitions or orders made under any Law from time to time;

 

Organiser means SwimRun WA Pty Ltd ABN 85616715587 of Western Australia, its directors, officers, employees, agents, volunteers and contractors;

 

Other Participant means any other person for whom You complete the online registration as a member of Your Team subject to clause 4;

 

Participant means a person participating in the Event

 

Terms means these terms and conditions for entry into the Event that include an exclusion of liability, indemnity and risk acknowledgment (including any amendments made by the Organiser subject to clause 14);

 

You and Your means the person completing the online registration personally or as authorised agent for and on behalf of Other Participants (subject to clause 4) or by signing a copy of these Terms and returning them to the Organiser and in each case the person's heirs, executors and administrators;

 

Your Team means You and each person participating with You at the Event as part of a discrete team of two people only.

 

  2. Event Qualifying Requirements

 

a) Entry in the Event is subject to the Event Qualifying Requirements. You must

not submit an online registration unless You and each member of Your Team

meet the relevant Event Qualifying Requirements.

 

b) The Event Qualifying Requirements for participation in the Event are set out below:

 

  • Minimum age: 18 years old

 

3. Registration and warranties

 

a) By participating in the Event You acknowledge that You have read the Terms and agree to be bound by them.

 

(b) You warrant that You are 18 years or older on the date of the Event,

 

(c) You warrant that:

 

  1. the information You have provided to the Organiser in the online registration is true and correct;

  2. You, and each member of Your Team, meet the applicable Event Qualifying Requirements (if any);

  3. You have the legal capacity to enter into these Terms;

  4. You will not use a false name or impersonate another person in the online registration or in relation to the Event generally.

 

(d) You agree, and procure that each member of Your Team have indicated their agreement, either by electronic acknowledgement (as part of the registration requirements) or actually signing these Terms where indicated and returning this form to the Organiser, prior to or during the Event Briefing, but agree that You and each person in Your Team will be bound by these Terms even where the Organiser does not receive electronic acknowledgment or a form signed by You.

 

4. Registering another member of Your Team

 

(a) If You complete the online registration for another member of Your Team (Other Participant), You warrant that:

 

  1. You are authorised to do so and that the Other Participant is 18 years or older;

  2.  The Other Participant whom You are authorised to register has read and agreed to be bound by these Terms as if the Other Participant were the person completing the online registration personally; and

  3. You are authorised to accept these Terms on the Other Participant's behalf.

 

(b) You agree that You will procure the Other Participant to print out and return a signed copy of these Terms to the Organisers but agree that You and the Other Participant will be bound by these Terms even where the Organiser does not receive a form signed by the Other Participant.

 

(c) You indemnify and hold harmless the Interested Parties to the fullest extent permitted by Law, from and against all actions, claims, proceedings, demands, liabilities, losses, damages (including indirect and consequential loss), expenses, costs (including legal costs on a full indemnity basis) whatsoever that may be incurred, as a direct or indirect result of any breach of Your warranties or failure to comply with Your obligations in this clause 4.

 

5. Registration

 

  1. Changes to Your Event registration details (including changes to one of the Participants) may only be made through the online registration system

  2. You can not change both members of a team (this is considered a withdrawal)

 

(a) You agree that no amendment may be made to an Event registration that would result in:

 

  1. a person who is under the age of 18 years participating in the Event;

  2. any person participating in the Event who has not accepted these Terms

6. Registration procedure

Initial Registration

When registering, the system will allow “Incomplete” registrations, so that only one person’s details are required. However full payment for both team members is required at registration. The Team Captain can add the 2nd person up to 60 days before the event.

 

Completing Teams

Teams must be complete by a 60 days before the event and any teams not complete by this date will be automatically withdrawn from the event and 50% of their entry fee will be refunded (minus the payment processing and booking fee). Rottnest Swimrun will contact each Incomplete Team in the week leading up to this deadline to remind them of the deadline plus provide instructions on how to re-access their team page and add the details of their team member.

 

Changing a Team Member

Changing one team member is allowed. The person wanting to withdraw must email Rottnest Swimrun from the email address associated with their registration copying in the email address of the person that they want to substitute in to the team. Rottnest Swimrun will then send an email to both with instructions on how to change. The person withdrawing will be deleted from the team (if they are the Captain, then this status of Captain would be switched to the other team member). Then an invite link will be emailed to the new team member. During the change, the Team Category (male, female, mixed) can also be changed.

 

Waitlist

Participants who miss out on the initial registration can sign up to a waitlist, and will pay the full amount up front and agree to the Terms and Conditions as set out by Rottnest Swimrun. Rottnest Swimrun will populate a publicly viewable Google Sheet with each Waitlisted Team listed in order of when they registered on the Waitlist, publish on the website. As teams are moved, their status on the Google Sheet will be updated.

 

As teams withdraw (75% refund up to 90 days out, 50% refund up to 60 days out, 25% refund up to 30 days out, no refund in final 30 days), the teams of the waitlist will be moved in to the main event and sent a confirmation email.

 

Payment and refunds

 

(a) You must pay the Entry Fee in full during Your online Event registration. The ferry to and from Rottnest Island is not included in the entry fee.

Entry fee per team

AUD $279 per person ($558 per team) plus GST, booking and payment processing fee

7. Withdrawal and cancellation

 

1. Your Team are entitled to a 25% refund of the ticket price (excluding the GST, payment processing & booking fee) if you withdraw from the event at least 30 days before the event, a 50% refund (excluding the GST, payment processing & booking fee) up to 60 days before the event, and a 75% refund (excluding the GST, payment processing & booking fee) up to 90 days before the event. 

2. You agree that You are not entitled to any refund of the Entry Fee where Your Team withdraws from the Event within 30 days of the event, including if Your Team are unable to participate or compete in the Event for any reason (including where You or any member of Your Team are incapacitated or declared medically unfit for any reason).

3.

 

(a) The Organisers do not guarantee that the Event will take place at the time stated on the Event Website and reserve the right to delay the starting time of the Event or to alter the duration of the Event or any proposed Event activities, or to cancel or abandon the Event at any time, where circumstances occur beyond the reasonable control of the Organisers including but not limited to approval of the use of Rottnest Island for the Event, natural disaster, fire, path instability, shark sightings, bad weather, strong and dangerous currents and swells or other safety or security concerns. Where the Event is delayed, cancelled or abandoned in any of these circumstances, You agree that no refund of:

(i) the Event Fee will be payable; nor

(ii) any other expenses incurred by You and Your Team including, but not limited to, the cost of ferries to Rottnest Island and accommodation on the island.

 

8. Conduct

 

  1. You are responsible for ensuring that:

 

(i) You are in an appropriate physical and mental condition to participate in the Event including taking into account Your level of general health, physical fitness, any physical or medical condition, physical and mental stamina and likelihood of fatigue;

 

(ii) You are present for the Event Briefing which will be conducted at the time and place specified by the Organiser;

 

(iii) You have obtained adequate insurance to cover any injuries and loss or damage to Your property that occurs during the Event;

 

(iv) You do not participate in the Event while under the influence of alcohol or drugs;

 

(v) You will return to the Organiser the timing device lent to You as a participant in the Event and to pay the Organiser the sum of [Unrecovered/damaged timing chips $18 + GST each; Velcro straps $5 + GST each] if You or the Other Participant fail to return the timing device, regardless of how the device was lost; and

 

(b) No responsibility will be taken for any timing devices returned by mail and You and the Other Participant agree to pay the organiser the sum of [Unrecovered/damaged timing chips $18 + GST each; Velcro straps $5 + GST each] if the timing device is returned in a damaged condition.

 

(c) You are responsible for ensuring that if You are going to act as a Participant in the Event that:

 

(i) You are experienced in swimming in open water conditions that include strong and dangerous currents and swells, rips, seaweed, reefs, channels and other unexpected water environments that include water that is very cold, sandy and difficult to swim in;

 

(ii) You understand that the event involves sustained physical exercise in a remote area over rugged terrain and that the Event Course will involve walking/running over rugged terrain;

 

(iii) You understand that the Event Course will include road crossings and short sections along roads and that all normal road rules apply.  There are no road marshals and You will have to exercise great care at these times in particular in relation to cars, buses, bicycles or any other means of transportation;

 

(iv) You understand that You will be exposed to a range of marine life that may be deadly or harmful to You including but not limited to sharks, sting rays, seals and other marine creatures including jellyfish and stingers;

 

(v) You understand that You will be exposed to wildlife on or in the vicinity of Rottnest Island that may be deadly or harmful to You including snakes and spiders; and

 

(vi) You understand that in addition to the usual risks involved in swimming in open water conditions the high concentration of Participants means that You will be exposed to additional risks of injury from other Participants and recreational vessels.

 

(d) During the Event, You and members of Your Team must not engage in any conduct that may cause Harm to another Participant or their property, or in any criminal activity, bad language or other anti-social behaviour that will interfere with the conduct of the Event or damage the reputation of the Event or the Interested Parties.

 

(e) During the Event, You and Members of Your Team must obey all directions from Interested Parties, in particular the Rottnest Island Authority, in relation to Your conduct on and in the vicinity of Rottnest Island and You and members of Your Team must not engage in any conduct that may cause destruction to the fauna and/or flora of Rottnest Island or be in breach of any direction that the Rottnest Island Authority may give, in its absolute discretion, with respect to Your conduct while participating in the Event.

 

(f) The Organiser reserves the right, in its absolute discretion, to refuse to allow You and members of Your Team to participate in the Event or to require You and members of Your Team to immediately withdraw from the Event and leave an Event venue at any time if You and/or members of Your Team breach these Terms (including by failing to comply with clause 3(d)), or otherwise where the Organiser determines it is in the best interests of the Event to do so, and in any such case You and each member of Your Team will have no claim against the Organiser for any Harm that You and members of Your Team may suffer and You will forfeit all Entry Fees.

 

9. Risks

 

(a) You acknowledge that attending or participating in the Event has inherent risks that may result in You suffering Harm. These risks include but are not limited to:

 

  1. exposure to sharks and other marine animals that may cause Harm including death or life threatening injuries;

  2. exposure to snakes and other predominantly land based animals that may cause Harm including death or life threatening injuries;

  3. exposure to dangerous ocean conditions that may cause Harm including but not limited to heavy swell, tides, rips, currents, reefs, channels, and other ocean conditions that are unexpected and unpredictable;

  4. accidents (and resulting Harm) from walking/running over rugged terrain that makes up the Event Course;

  5. accidents (and resulting Harm) arising from exposure to inclement or extreme weather or ocean conditions;

  6. collisions (and resulting Harm) involving vessels, marine animals, persons or property;

  7. acts of violence and other harmful acts (whether intentional or inadvertent) committed by Participants or persons attending, or encountered during the Event (and resulting Harm);

  8. dangerous conditions for Participants during the Event (and resulting Harm) caused by the number of Participants in close proximity or or unpredictable ocean conditions;

  9. lack of Event services or equipment to ensure the safety of persons or property during the Event (and resulting Harm);

  10. accidents (and resulting Harm) caused by Your fatigue or the fatigue of other Participants;

  11. the conduct of the Event in a remote location in ocean waters with limited or no access to medical facilities and assistance, telecommunications services and emergency services and equipment (and resulting Harm).

 

(b) You acknowledge and agree that You take full responsibility for the occurrence of any of the risks outlined in clause 8(a) and any resulting Harm to You and the occurrence of any other events that result in any Harm to You during the Event or the time immediately before or immediately after the Event and that no other party, including but not limited to the Interested Parties, are responsible for any Harm caused to You during this time.

 

10. Medical treatment

 

(a) You consent to receive and pay for any medical treatment (including without limitation, ambulance or emergency transportation) which is considered by the Organiser to be advisable or deemed reasonable before, during or after the Event and agree to indemnify and keep indemnified the Organiser for all costs associated with this medical treatment.

 

  1. Where You receive medical treatment before, during or after the Event (at the request of or in consultation with the Organiser) You agree to provide a copy of Your medical records for that medical treatment to the Organiser's insurers upon request.

 

11. Exclusion of liability

 

  1. To the fullest extent permitted by law (including but not limited to section 139A of the Competition and Consumer Act 2010 (Cth) and section 5J of the Civil Liability Act 2002 (WA)) the Interested Parties exclude all liability (including in relation to any warranty or guarantee) arising from any loss or damage suffered by You or any member of Your Team in connection with the Event, including (without limitation) in respect of any loss or damage to property and in respect of any death, physical or mental injury (including aggravation, acceleration or recurrence of such an injury), contraction, aggravation or acceleration of a disease or coming into existence, aggravation, acceleration or recurrence of any other condition or occurrence that is or may be harmful or disadvantageous to You or Your Team arising from the Event not being supplied with due care and skill or not being reasonably fit for purpose or for any breaches or failure of any consumer guarantees under Schedule 2 to the Competition and Consumer Act 2010 (Cth) (the Australian Consumer Law) or arising under any Law or due to negligence by any of the Interested Parties or for breach of contract or arising in any other way whatsoever.

 

  1. Nothing in this document excludes, limits or modifies the application of the Australian Consumer Law, or any other applicable Law or the exercise of any rights or remedies conferred by the Australian Consumer Law or any other applicable Law where to do so would contravene the Australian Consumer Law.

 

12. Indemnity

 

(a) You indemnify and hold harmless the Interested Parties to the fullest extent permitted by Law, from and against all actions, claims, proceedings, demands, liabilities, losses, damages (including indirect and consequential loss), expenses, costs (including legal costs on a full indemnity basis) whatsoever including, but not limited to, loss of life or injury that may be incurred, as a direct or indirect result of Your participation in the Event and/or participation in the Event of any member of Your Team.

 

(b) This indemnity operates in separately in favour of all Interested Parties and shall do so to the fullest extent possible at law whether the damage or cause is due to any act, commission of an act or omission or neglect of any of them.

 

13. Privacy

 

(a) You consent to the Organiser collecting and using Your name on the Event Website for promotional and fundraising purposes to the extent permitted by law.

 

(b) You agree that photos taken at the Event can be used in advertising and promotional material for the Rottnest Swimrun provided that all images will reflect behaviour that is appropriate and will meet community standards of acceptable dress and deportment and will not contain Your personal details, and the Organiser will remove those photos where requested by You.

 

14. Cancellation of the Event

 

You agree that the Organiser may, in its sole and absolute discretion, cancel or postpone the Event at any time before or during the conduct of the Event and if that occurs, neither You nor any member of Your Team will have any claim for damages or loss of any kind against the Interested Parties.

 

15. Amendment of terms

 

You acknowledge that the Organiser may amend these Terms at any time, in its sole discretion, but must notify You where an amendment is important or material and will impact detrimentally on You. You agree that the Organiser can notify You by sending an email to the email address included in Your online registration.

 

16. Previous disclaimers

 

To the extent there is any inconsistency, these Terms replace all previous terms and conditions in relation to the Event.

 

17. Severance

 

If any provision of this document is prohibited, invalid or unenforceable in any jurisdiction, that provision will, as to that jurisdiction, be ineffective to the extent of the prohibition, invalidity or unenforceability without invalidating the remaining provisions of this document or affecting the validity or enforceability of that provision in any other jurisdiction.

 

18. Risk Warning And Acknowledgement

 

(a) Your participation in the Event may involve risk. The risks involved may result in property loss or damage and personal injury including death. Prior to participating in the Event, You should ensure You are aware of all of the risks involved, including those risks associated with any health condition You may have. By acknowledging these Terms electronically as part of the registration process or by signing below, You acknowledge, agree, and understand that participation in the Event including the services provided by the Interested Parties may involve risk.

 

(b) You freely and voluntarily assume all risks associated with participating in the Event including the risks described in clauses 8 and 17(a) and acknowledge that Your participation in the Event is entirely at Your own risk and that You may withdraw from the Event at any time.

 

(c) You acknowledge that the risk warning above constitutes a 'risk warning' in accordance with relevant Law including the Civil Liability Act 2002 (WA).

 

(d) WARNING: If You participate in these activities Your rights to sue the Interested Parties if You are killed or injured because the activities were not supplied with due care and skill or were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in or on this notice.

 

(e) NOTE: The change to Your rights, as set out in or on this notice, does not apply if Your death or injury is due to gross negligence on the Interested Parties’ part. Gross negligence, in relation to an act or omission, means doing an act or omitting to do an act with reckless disregard, with or without consciousness, for the consequences of the act or omission.